Published Date: June 1, 2023
Last Updated Date: November 5, 2024
Qwilr is a platform for creating and sending proposals that can be used by sales teams, marketers, customer success managers, and recruiters.
And while there are several different use cases that Qwilr succeeds at, it does have some serious downfalls that can really affect the speed of your proposal workflow and your closing rates.
In this article, we cover why it’s worth switching to a Qwilr alternative, what to look for in your next proposal tool, and the top options to consider.
Top reasons to seek out an alternative to Qwilr
Qwilr offers a lot of great features. You get proposal templates, e-signatures, and analytics to help you create proposals faster and track their acceptance rates.
However, Qwilr has some big downsides. According to user reviews, the platform’s proposal builder isn’t up to par. It’s not updated frequently and it doesn’t offer lots of fonts or style customizations. The content blocks and drag-and-drop functionality are also buggy and difficult to use.
If you’re looking to create beautiful, on-brand proposals quickly, these issues can really slow you down.
Worse still, Qwilr doesn’t offer automated follow-up emails. You would need to use their Zapier integration to set up automated emails with your email platform. This is a time-consuming and overly technical process. Without automated email reminders, you lose out on the opportunity to boost closing rates by 50%. So, it’s important to choose a proposal tool that makes these super easy to set up.
How to choose the right Qwilr alternative
When vetting Qwilr competitors, make sure to consider these important factors:
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Alignment with team structure - You should be able to set up the platform according to your company structure. Meaning, branded content libraries and content approval processes should match the correct sales team, region, or franchise.
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Digital proposal features - You’ll want to look out for features that make your proposals more likely to close, like dynamic pricing tables with editable quantities and add-ons, intake forms, and video embeds.
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E-signatures and payment processing - Make sure the platform offers e-signature software and payment collection. This way, not only can clients accept your proposal, but they can also sign your contract and make a deposit to begin the project or service.
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CRM integration - The platform should integrate with your CRM so your sales team can keep tabs on deals using a single source of truth. (Proposify’s Salesforce integration even lets you create proposals within Salesforce.)
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Prospect activity tracking - Your team should be able to track every action that prospective clients take inside your proposal. This makes it easier to tailor the follow-up messages to that specific account.
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Proposal analytics - You’ll also want deal analytics to help you benchmark your success and analyze your closing rates for specific months, services, and other categories.
Top 15 Qwilr alternatives for 2024
Whether you’re hoping for smoother proposal creation or easier client follow-ups, we’ve got you covered with some great Qwilr alternatives.
1. Proposify
Proposify is a popular proposal software that helps sales teams improve their proposal process at every step. You can gain more control and consistency with proposal templates and a branded content library that’s reusable across the entire organization. Sales reps can create digital proposals in minutes and send them to prospects, collecting e-signatures and payments right then and there. Prospect activity and proposal analytics help your team be proactive with follow-ups and content improvements.
Features
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E-signatures
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75+ templates for proposals, quotes, and contracts
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Custom proposal fields
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Proposal design editor
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Internal content approval process
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Prospect proposal review and commenting
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Dynamic pricing tables
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Web-based proposals (no attachments or downloads)
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Content library for re-using sections and snippets
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Prospect activity tracking
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Proposal analytics
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Email templates
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Automated email reminders
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Integrations with HubSpot, Salesforce, and other CRMs
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Payment processing with Stripe and QuickBooks
Pricing
The Team Plan costs $49 per user per month and unlocks most features. For premium onboarding and the Salesforce integration, you’ll need to get a custom Business Plan quote.
Pros and cons
Proposify is very similar to Qwilr in its feature set, and it solves the two main Qwilr pitfalls. Proposify’s proposal builder is being improved upon all the time so that the drag-and-drop functionality is reliable. Proposify also offers automated email follow-ups that can be triggered at the time of sending in just a few clicks. On the downside, Proposify does cost a few dollars more per user per month, but that’ll be more than worth it because of the time savings you’ll experience with proposal creation and prospective client follow-ups.
Reviews
Proposify has 4.5 stars on Capterra and 4.6 stars on G2.
2. DocSend
DocSend helps you gain control and insights into any type of document. You can use it for sales proposals, investor pitch decks, executive reports, non-profit fundraising, and more. Essentially, DocSend offers an alternative to using PDF attachments in your emails.
Features
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Secure document sharing
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Client portals (with multiple parties for each account)
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E-signatures
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Document analytics
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Video analytics
Pricing
On the Personal Plan, you’ll pay $10 per user per month and you can collect up to 4 e-signatures per user. If you want unlimited signing, choose the Standard Plan for $45 per user per month.
Pros and cons
On the plus side, DocSend offers an affordable way to send proposals and contracts digitally and get them signed. But there’s a major downside. DocSend isn’t designed for creating these documents. There are no templates or design studio, so you’d need to use something like Canva, Venngage, or Adobe Express to create your document and then upload that into the client portal in DocSend and request a signature. Unless you already have a subscription to a design tool, you won’t be saving any money with this Qwilr alternative.
Reviews
DocSend has 4.6 stars on Capterra and 4.6 stars on G2.
3. Scoro
With Scoro, you can manage all sorts of online tasks in one place. It’s great for teams that want to consolidate project management features with proposals and quotes.
Features
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Time tracking
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Resource allocation
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Gantt charts for project management
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Proposal and quote creation
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Purchase order tracking
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Billing and invoicing
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Team budget tracking
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Business analytics
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Financial reporting
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Mobile apps
Pricing
You’ll pay $26 per user per month for the Essential Plan, which unlocks most project management features. For advanced resource planning and reporting, you’ll need the Pro Plan, which is $63 per user per month.
Pros and cons
This Qwilr alternative helps you streamline your client operations across multiple departments. This can be a pro or a con depending on your needs. If your company is looking to go digital or majorly improve all collaboration processes, you might benefit from overhauling your proposal, time tracking, and invoicing all at once. But if you’re just looking for an alternative to Qwilr to help you send, track, and follow up on proposals, then Scoro will be too complicated for your needs. You also might face resistance from departments that don’t want to migrate to a new platform.
Reviews
Scoro has 4.6 stars on Capterra and 4.5 stars on G2.
4. Nusii
Nusii is a dedicated proposal platform that is very similar to Qwilr. It costs slightly less, so if you’re looking for a cheaper alternative, this one might be the right fit for you.
Features
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Proposal templates
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Proposal design studio
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E-signatures
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Editable pricing tables
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Automated email reminders
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Payment processing
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CRM integrations
Pricing
If you need fewer than 5 active proposals at a time, opt for the Freelancer Plan for $29 per month. Or, choose the Agency Plan for $49 per month and get up to 20 active proposals.
Pros and cons
On the plus side, Nusii’s low pricing can help you save money on proposal creation and sending. On the downside, the platform doesn’t offer client activity tracking or analytics, so you won’t be able to follow up with clients according to their unique behavior or A/B test your proposal versions.
Reviews
Nusii has 4.8 stars on Capterra and 4.5 stars on G2.
5. Concord
With Concord, you get a robust contract lifecycle management platform for sales, marketing, HR, legal, and procurement teams.
Features
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Contract builder
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Internal contract approval workflows
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E-signatures
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Secure contract storage
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Internal contract sharing
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Renewal deadline tracking
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Automated reminders for contract renewals
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CRM integrations
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Analytics and reporting
Pricing
Concord costs $17 per user per month for the Standard Plan for basic contract features. To get the approval workflows, CRM integrations, and reporting, you would need to upgrade to the Pro Plan, which costs $49 per user per month.
Pros and cons
If you’re looking to streamline contracts and proposals across multiple departments, this might be the right option for you. You can not only send and store contracts to clients but your own vendor relationships as well. This way, you can keep track of upcoming renewals and lower unnecessary expenses. While Concord has a contract builder, it doesn’t offer a proposal builder, so you would need to use a tool like Canva to create your proposals and then upload them to Concord.
Reviews
Concord has 4.5 stars on Capterra and 4.3 stars on G2.
6. Loopio
Loopio is a great option for sales teams that send more solicited proposals (responses to RFPs) than unsolicited proposals (sent after sales calls). While it can be used for unsolicited proposals too, the feature set is designed around RFP responses.
Features
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Content library
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Support for multi-language content
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AI-generated RFP responses based on your previous proposals
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Dynamic RFP templates
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Project tracking
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Proposal analytics
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Integrations with CRMs
Pricing
Loopio only offers custom enterprise plans, so get in touch with them for a quote.
Pros and cons
If your team is tired of filling out the same responses to the same RFP questions again and again, then Loopio might be the right Qwilr alternative for you. The magic response feature uses AI to learn from your company’s content so responses are on-brand and accurate. If you’re not looking to automate repetitive RFP tasks, then Loopio will be unnecessarily expensive.
Reviews
Loopio has 4.6 stars on Capterra and 4.7 stars on G2.
7. Bidsketch
Bidsketch’s affordable pricing makes it a solid option for freelancers and small businesses.
Features
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Proposal templates
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Re-usable content
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Pricing add-ons and options
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Client activity tracking
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E-signatures
Pricing
The Solo Plan costs $29 per user per month and gives you unlimited proposals and e-signatures. If you want proposal analytics and the ability to collaborate in real-time with multiple people on the same proposal, you’ll need the Team Plan, which costs $79 per month for up to 3 users.
Pros and cons
Bidsketch offers unlimited proposal sending at a reasonable cost. However, they don’t have email automation features, and you’d need to tinker with their Zapier integration to set up automated email follow-ups. The client activity and proposal analytics features also don’t stack up to what you’d get with Qwilr or Proposify. And there aren’t any payment integrations, so you’ll need to follow up with clients after they sign your proposal and manually send your first invoice.
Reviews
Bidsketch has 4.2 stars on Capterra and 3.6 stars on G2.
8. Proposable
Proposable offers most of the features you need to create proposals and close deals at a reasonable price.
Features
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Proposal templates
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Proposal design studio
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Automated email reminders
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Pricing add-ons and options
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Client activity tracking
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E-signatures
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Payment processing
Pricing
The Solo Plan is great for freelancers, as it costs $19 per month and lets you send up to 5 proposals. For unlimited proposals and team collaboration features, opt for the Team Plan for $39 per user per month.
Pros and cons
Proposable offers dozens of proposal templates and a reliable drag-and-drop builder for a low cost. While Proposable does offer payment processing with Stripe, it doesn’t have a QuickBooks integration. This means you can’t receive payments via ACH and you have to take credit card payments. If you’re selling high-cost projects and service packages and are looking to lower your payment processing fees, consider Proposify.
Reviews
Proposable has 4.4 stars on Capterra and 4.3 stars on G2.
9. DealHub
DealHub is a solid Qwilr alternative for medium- or large-sized SaaS sales teams. But with enterprise-only pricing, it’s likely too expensive for most businesses.
Features
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Client portals
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Proposals and quote creation
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E-signatures
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Subscription payment processing
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Contract and renewal tracking
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Automated renewal payment processing
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Track upselling and cross-selling opportunities
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CRM integrations
Pricing
DealHub only offers custom plans, so get in touch with their sales team for a quote.
Pros and cons
DealHub can be used to collect payments from all SaaS customers, from self-service to enterprise accounts. The deal tracking features help sales teams to get on top of important renewal conversations. However, as a Qwilr alternative, the proposal creation features aren’t as strong. While you can create your own templates, there aren’t many pre-made templates to choose from.
Reviews
DealHub has 4.8 stars on Capterra and 4.7 stars on G2.
10. GetAccept
Features
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Proposal templates
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Proposal and quote builder
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E-signatures
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Contract rooms for each buyer
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Live chat within contract rooms
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Personalized videos
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CRM integrations
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Payment processing
Pricing
The most popular plan is the Professional Full Suite Bundle, which gives you access to the proposal features and contract rooms. This plan costs $79 per user per month. For their CRM integrations, you’ll need to get in touch with them for a custom quote.
Pros and cons
With GetAccept, you can create client portals where you upload lots of different resources, including proposals, case studies, legal documents, etc. While this might be a good fit for companies that sell to large enterprises, it can be unnecessary for most sales teams. You might be better off with a Qwilr alternative that focuses on high-quality proposals specifically.
Reviews
GetAccept has 4.6 stars on Capterra and 4.6 stars on G2.
11. ClientPoint
Like the name suggests, ClientPoint is an operations platform where you can consolidate multiple aspects of the client experience in one place, including proposals.
Features
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Proposal creation
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Content library
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CRM integrations
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Digital sales rooms
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Live chat with leads
Pricing
ClientPoint is an enterprise platform, and plans begin at $1,697 per month.
Pros and cons
ClientPoint is similar to DealHub and GetAccept. You’ll be able to create deal rooms with multiple sales resources, chats, and call scheduling. This is a pro if you already have a complicated sales process and need to support buying committees for months before a deal is signed. If that’s not you, then using ClientPoint could overcomplicate your sales process. You might want to keep things simple with a single proposal that can be accepted and signed.
Reviews
ClientPoint has 4.6 stars on Capterra and 4.5 stars on G2.
12. RFPIO
Similar to Loopio, RFPIO offers AI that uses your old RFP responses to help your sales team automate responses to new RFPs. Your cybersecurity team can use it to respond to security questionnaires faster too.
Features
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Automated responses to RFPs
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Automated responses to security questionnaires
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Proposal creation and sending
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E-signatures
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Internal knowledge management
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CRM integrations
Pricing
RFPIO is an enterprise-only solution, so get in touch for custom pricing.
Pros and cons
RFPIO is a top Qwilr alternative for responding to RFPs, RFIs, RFQs, security questionnaires, DDQs, SOWs, tenders, and other types of external requests. You’ll have a single source of truth for storing these requests, your internal company knowledge, and automating responses. However, the platform isn’t as helpful when it comes to unsolicited proposals, because it doesn’t have lots of templates, a high-quality drag-and-drop builder, or dynamic pricing tables like Qwilr.
Reviews
RFPIO has 4.7 stars on Capterra and 4.6 stars on G2.
13. Better Proposals
Better Proposals is very similar to Qwilr. Large sales teams can gain control over proposal content with content locking and approval workflows.
Features
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Proposal templates
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Proposal content library
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Pricing add-ons and options
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E-signatures
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Email notifications
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CRM integrations
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Proposal analytics
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Chat integrations
Pricing
The Starter Plan costs $19 per user per month and allows for up to 5 proposals per month. The Enterprise Plan costs per user per month and offers unlimited document sending plus content locking and manager approvals.
Pros and cons
Better Proposals offers something unique that many proposal tools don’t, and that’s the integrations with Intercom, Tawk.to, and other chat apps. These allow you to chat with prospects as they view your proposal. However, Better Proposals only offers payment processing with credit cards. If you want to pay lower fees by collecting payments with ACH, you might like Proposify’s Quickbooks integration.
Reviews
Better Proposals has 4.8 stars on Capterra and 4.4 stars on G2.
14. Venngage
Venngage is a corporate design platform with templates for infographics, data dashboards, and proposals. You can use it to create PDF proposals and send them via email or with DocSend.
Features
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Proposal templates
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Drag-and-drop design editor
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Real-time collaboration
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Exporting and downloading
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Presentation mode
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Brand kit for design consistency
Pricing
On the free plan, you get up to 5 designs at a time. Or choose the Premium Plan for unlimited designs at $10 per user per month.
Pros and cons
If you need a design tool that can help you create not only proposals but infographics and visual reports, then Venngage might be the right Qwilr alternative for you. Keep in mind that it doesn’t offer proposal sending, follow-ups, or client activity tracking though.
Reviews
Venngage has 4.4 stars on Capterra and 4.7 stars on G2.
15. PandaDoc
With PandaDoc, you can send proposals, quotes, and contracts for signature and collect payments.
Features
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Proposal builder
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Proposal templates
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E-signatures
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Automated email reminders
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Content library
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CRM integrations
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Internal approval workflows
Pricing
You can use their free plan to sign up to 5 PDFs per month. Or choose the business plan to unlock nearly all of their features for $49 per user per month.
Pros and cons
PandaDoc is a generic document creation and e-signature platform. That means it can be used by every department: sales, marketing, IT, HR, legal, etc. This can help you consolidate your tech stack. The downside is that the platform isn’t designed specifically for sales teams. As such, it lacks features that make your proposals more likely to close, like dynamic pricing, proposal reviews, proposal closing analytics, and easy real-time negotiation.
Reviews
Pandadoc has 4.5 stars on Capterra and 4.7 stars on G2.
While there are many Qwilr alternatives out there, the right one for you depends on what you want to achieve.
If you want to send on-brand, high-converting proposals in minutes and improve visibility and consistency as a team, then check out Proposify. Our proposal software helps your sales team work efficiently, track client activity, and close more deals.
Top 15 Qwilr Alternatives in 2024: Proposal & E-Signature Tools
