Project Management Proposal Template To Close Deals
Certified PMPs and other project management consultants can use our free project management proposal template (also available in Word and PDF formats) to provide prospects with professional-looking business proposals.
If you're pitching professional project management services like consultation, solution design and modelling, implementation, and management and support, this project management proposal example is ideal for demonstrating your expertise.
Project Management Proposal Template Details
All of our templates are 100% customizable so you can edit the copy, design, images, and layout to suit your business, brand, and client project. Our online signature feature delivers 60% faster client approval and makes the proposal legally binding.
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What is included in this project management proposal template?
Project Management Proposal Overview
Following a professionally designed cover, this letter section opens the proposal, outlining the need for expert guidance to navigate complex projects. This part of the project management proposal sample PDF positions the company as a skilled partner that ensures projects are completed on time, within budget, and with stakeholder alignment, removing surprises and minimizing risk.
Project Summary
A high-level overview of how the company approaches project management—by understanding client needs, building tailored strategies, and executing with precision. The project management proposal emphasizes staying on schedule, managing costs, and delivering the intended results without compromise.
Project Activities
Outlined in four phases, the project management proposal template example starts with consultation to understand needs and resources. Then comes solution design, where systems, tools, and benchmarks are created. Next is implementation, where the project is launched and aligned with company priorities. Finally, ongoing management and support ensure delivery and team capability.
Accountabilities
Roles are clearly defined in this part of the project management proposal template sample. The provider commits to supplying expert personnel, tools, and guidance. The client is responsible for internal coordination, timely access to resources, and participating in regular progress meetings.
About Us
An introduction to the company’s expertise in managing projects across sectors like real estate, IT, design, and more. This section of the project management proposal template emphasizes the company's disciplined approach, including planning, execution, and risk control.
Meet Our Team
Use this section of the project management proposal to introduce key project managers and consultants and explain how they bring cross-industry experience and deep expertise to each engagement.
Cost Summary
A transparent breakdown of estimated costs for major project phases—initiation, planning, and execution. This section aligns with typical pricing in a project management proposal, including billing terms and timelines.
Statement of Work and Contract
This section of the project management proposal sample formalizes the agreement. The contract, which should be reviewed by a lega professional, details responsibilities, scope, deliverables, cost estimates, contract authority, and indemnity. It ensures both parties are aligned on the legal and practical aspects of the engagement, and includes spaces for electronic signatures.
